Academic Policies & Procedures

Admission

Admission Policy

SLCC welcomes students for admission to any course of study for which they’re qualified, without regard to age, marital status, race, color, creed, gender, sexual orientation, national origin, disability, or status as a disabled veteran. Applicants will only be admitted to credit programs at Salt Lake Community College if they have earned either a state- recognized high school diploma, a state-issued General Educational Development (GED) Certificate, or an associate degree or higher from a regionally accredited institution. Applicants who have not earned one of these credentials may only be admitted to College credit programs if the Accuplacer, ACT, or SAT exams place the student into college-level coursework (ENGL 1010  or higher and MATH 1030  or higher); exam scores must be less than one year old for math. For more information on testing for non-high school graduates applying for admission to SLCC, please see “Testing for Non-High School Graduates Applying for Admission.”

Applicants without a high school credential or college-level test scores may participate in non-credit programs through the School of Applied Technology (SAT) or Continuing Education with no restrictions. Federal financial aid is not available to individuals who start a program of study and do not have a state-recognized high school diploma or state-issued GED.

Salt Lake Community College reserves the right to audit for accuracy self-reports of high school, GED, or associate degree or higher completion. Providing false information may result in denial of admission and/or financial aid.

Health Sciences programs have additional specific selective admission requirements as described under the “Admission to Health Sciences Programs” section.

Students under the age of eighteen who have not or their class has not completed high school must comply with Utah Code Annotated, 53A-15, and can only be admitted to Salt Lake Community College as a Special Status Student through the Concurrent Enrollment or Early Enrollment programs.

Admission Procedure

Matriculated Students

A matriculated student is one who is working toward the completion of a degree, certificate of completion, certain certificates of proficiency, or with the intent to transfer a degree to another institution. Matriculation is a requirement for any student seeking federal financial aid. To be considered a matriculated student, the applicant must submit an admission application, with a $40 non-refundable fee, and declare a program of study by the admission application deadline.

After an application has been processed, the student will receive a letter of acceptance containing an SLCC “student number” (S#). The student number will provide access to MySLCC college services including class registration, tuition and fee payment, and BruinMail email. Students generally receive this letter within two weeks after the application is submitted.

First-time freshmen must complete a new student orientation in order to register for courses.

Non-Matriculated Students

A non-matriculated student is not interested in pursuing a degree, or certain certificates of proficiency. Non-matriculated students applying to College credit programs must have earned a state-recognized high school diploma, state-issued GED, or associate degree or higher from a regionally accredited institution. Applicants who have not earned one of these credentials may only be admitted to College credit programs if the Accuplacer, ACT, or SAT exams place the student into college level coursework (ENGL 1010  or higher and MATH 1030  or higher). To apply for this status, submit the admission application as a non-matriculated student and the $40 fee by the admission application deadline. The non-matriculated students are not eligible to apply for graduation or receive federal financial aid.

No more than 24 credits earned before matriculation can be counted toward a diploma or degree from SLCC; no more than 12 credits can be counted toward a one-year certificate from SLCC.

Application Deadlines

Semester Admission Application deadlines may be found on the SLCC website under Academic Calendar. These deadlines apply only to SLCC’s credit programs and will not affect the College’s School of Applied Technology and Technical Specialties (SATTS) and other noncredit programs-including Continuing Education courses and workshops. Students applying after the deadline are welcome to apply for a future term. Students are strongly encouraged to apply at least 16 weeks before fall semester or 10 weeks before spring or summer semesters to allow time for orientation, advising, and registration.

Transfer Students

Incoming transfer students must apply for admission and submit a $40 nonrefundable application fee. Transfer students who have earned credits at another college or university may be able to use that credit to meet general education or major course requirements in a SLCC program of study. For more information see Transferring Credit.

Guest Student

The “Guest Student” at Salt Lake Community College (SLCC) is defined as a student who is enrolled and completing degree or certificate requirement at another college or university (primary institution) and wishes to attend SLCC with the intention of transferring earned SLCC credits to their primary institution. Guest Students are considered non-degree seeking and are ineligible to receive financial aid or veteran’s education benefits at SLCC.

If a student has no previous college credit then a general admissions application for SLCC needs to be submitted.

Individuals seeking admission as a Guest Student, must complete the Guest Student Application for each semester of enrollment in order to obtain the required approvals for the requested classes.   Individuals who apply for Guest Student status must also pay a non-refundable $40 admissions application fee, which will be billed to the student’s account if not paid at the time of submission. This application is valid for three years.

International Guest Students/OSA please see the SLCC International Student Services for the admissions policy.

When to Re-Apply

Application for admission is valid for three years, including the semester of admission, for all applicants except International admission. Students who do not begin classes during their semester of admission, but wish to begin in a different semester within the first year of their application, must do an Admission Application Update at no charge. Students who have an absence from the College greater than one year, but less than three years, will be required to submit, at no charge, an Admission Application Update to declare their semester of return and correct vital information. All Admission Application Updates must be submitted by the admission deadline for the semester. If the three-year admission eligibility period has expired, students must re-apply for admission by the desired semester’s application deadline and submit the $40 non-refundable application.

Admission to the Health Sciences Programs

Most SLCC Health Sciences programs have special admission requirements. Students must complete certain prerequisite courses and achieve specific grades before applying to these programs of study, and a select number of applicants will be admitted each year. A separate health sciences admission application form and $25.00 application fee is also required, and most programs require additional testing, documents, and/or processes for applicants. For details, refer to Program Descriptions or visit the Health Sciences Admissions webpage.

Admission to Competency-Based Clock Hour School of Applied Technology and Technical Specialties Programs

The School of Applied Technology and Technical Specialties (SATTS) offers non-credit, flexible entry programs that begin weekly or as scheduled throughout the year and accepts applications at any time. The SAT does not require a state-recognized high school diploma, state-issued GED, or associate degree or higher from a regionally accredited institution for admittance to career and vocational programs. Additional information for enrolling in The School of Applied Technology and Technical Specialties (SATTS) courses/programs can be found at the School of Applied Technology website or by contacting Admission Advisors at 801-957-4485.

Concurrent Enrollment

A concurrent enrollment class is a college-level class offered to high school junior and senior students for high school and college credit. While students earn high school credit, they also earn college credit which is recorded on a permanent College transcript. Through this program, students are able to enroll in certain introductory level SLCC courses offered on their high school campuses during their regular school day.

Courses taught at the high school are the same as courses taught on SLCC campuses. Instructor qualifications, texts, assignments, the number of exams, and grading requirements are all equivalent. College faculty support and supervise these courses and work with the high school teachers as colleagues. In addition, selected Concurrent Enrollment classes are offered on SLCC campuses. Placement Testing is required for some general education classes. Students are required to apply for admission to the College and pay the $40 admission application fee. Students will pay partial tuition of $5.00 per credit hour. For more information, please visit http://www.slcc.edu/concurrentenrollment. 

Early Enrollment

Academically qualified high school students pay tuition and attend regular, on-line, and distance education SLCC classes while attending high school through SLCC’s Early Enrollment program. Early Enrollment is designed for motivated students who have completed the highest level of coursework offered by the high school, i.e., honors, AP and Concurrent Enrollment courses, and is intended to supplement the high school curriculum. This program is independent of Concurrent Enrollment programs offered by many local high schools. Written permission from parent(s) or guardian(s) and school officials is required, along with transcripts, qualifying test scores, orientation, and meeting with an advisor. Students must apply for Early Enrollment by the deadline. Early Enrollment and Concurrent Enrollment are the only Special Status programs for students enrolled in secondary education. To learn more about the Early Enrollment process and application deadlines, visit http://www.slcc.edu/earlyenrollment.

Early High School Graduates

All applicants to credit programs at SLCC must meet the high school completion requirement as outlined in the Admission Policy. Of the applicants who have met the high school completion requirement, those who are under the age of 19 who plan to attend SLCC before their high school class has graduated must follow the College policy and procedures for Early High School Graduates below. Applicants who are high school juniors and seniors who wish to supplement their high school curriculum with college-level SLCC courses should apply through Early Enrollment or Concurrent Enrollment programs.

Applicants 17 years or older who plan to attend SLCC before their high school class has graduated must complete an online admissions application, provide official proof of graduation (original diploma or sealed transcript) to the Office of Admissions.

Students who are home schooled, must submit a diploma, transcript, or statement with graduation date, signed by a homeschool official, stating graduation requirements have been met. Students must also submit a current district release form.

Students who earned a GED must submit their official GED Test Scores to the Office of Admissions. All sections of the GED must have passing scores.

Applicants 16 years or younger must submit a completed and paid paper admissions application, a signed Parent Permission Form, a copy of original official state ID or driver’s license, and an official documentation of graduation.

Senior Citizen Enrollment

Utah Residents who have reached age 62 and over are able to audit regular credit classes at reduced cost of $10.00 for registration fees and any applicable class fees.

An online admission application must be completed. Students must select “Senior Citizen” status as their academic plan to waive the $40 application fee. Classes must be taken as an audit (non-matriculated, no college credit) course prerequisites must be met, and space must be available in the class. Senior Citizen audit status may not be combined with credit status within the same semester.

Senior citizens desiring college credit must follow regular admissions and registration procedures and pay full tuition and fees.

Residency Classification

The Office of Admissions classifies all applicants for admission as either residents or nonresidents for tuition purposes following state laws as stipulated by the Utah Board of Regents at the time of application for admission. Students considered non- residents may apply for residency reclassification after applying for admission at Salt Lake Community College. Visit http://www.slcc.edu/admissions/residency.aspx for specific information regarding residency. Students making application under the Utah State Law HB 144 “Exemption from Non-Resident Tuition” may visit: http://www.slcc.edu/admissions/docs/residency/affidavit-application-HB144.pdf for additional information and requirements.

Western Undergraduate Exchange Program (WUE)

Students who are residents of Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Washington, and Wyoming may be eligible to participate in the Western Undergraduate Exchange (WUE) Program. This program allows students to pay reduced out-of-state tuition while maintaining residency status in their home state. WUE tuition waivers are not available for all academic programs at Salt Lake Community College. Any time spent on the WUE does not count towards state requirements in obtaining Utah residency. For more information and WUE forms visit http://www.slcc.edu/student/financial/wue.aspx .

Placement

Transferring Credit

Transfer of Credit from Other Institutions to SLCC

If you are transferring to SLCC, please visit www.slcc.edu/transcriptevaluation to learn how to have your prior credits evaluated.

The posting of transfer credit is completed in the order ALL official documentation is received. The formal process can take up to six weeks during peak registration periods. PLAN ACCORDINGLY and read all transferring instructions and guidelines carefully http://www.slcc.edu/transcriptevaluation/transferring-guidelines.aspx.

The Transfer Evaluation Office evaluates general education credit. If transcripts also contain credit related to a program of study, the Transfer Evaluation Office will forward them to the appropriate academic department for further evaluation.

Based on Regent’s Policy R470-7. Transfer of Credit Policy 7.1.2 Transfer of Completed General Education Credits Through Program Completion

An AA or an AS degree earned at any Utah System of Higher Education (USHE) institution will meet the General Education requirements of any other USHE institution.

Degrees from non-USHE institutions will be subject to individual course evaluation for general education unless a prior agreement exists.

All credit accepted will be recorded as part of a student’s academic history. Email notification will be sent to the student once the evaluation is completed or updated. Once transfer credit is posted it may not be removed. Some exceptions may include a lapse in attendance that requires re-application, new transcripts be submitted, and/or a re-evaluation of credit. Credits may need to be updated if the initial evaluation of credits was not applied toward a degree within two years.

SLCC awards transfer credit for college classes which meet the following criteria:

1. Classes were taken for credit at a regionally accredited college or university (exceptions to this rule are sometimes made by specific academic programs for credit applied to a program of study).
2. Individual classes with a grade of C- or higher, except in cases where a grade of C or higher is required at SLCC as a prerequisite.
3. Classes were college level (rather than remedial or developmental; at Utah institutions this usually means numbered 1000 or above).
4. Classes are designated as “general education” by the issuing institution or by SLCC, or meet a requirement for graduation in the student’s SLCC program.
5. Courses taken more than 10 years ago may only transfer as elective credit, rather than specific course credit.
6. To be eligible for graduation from SLCC, students must take 25% of required credits directly from Salt Lake Community College.

Credit is awarded based on course equivalency at the time credit is transferred. Transfer course articulations are subject to change. Courses accepted for transfer will be awarded the same number of credit hours given for equivalent SLCC courses. If SLCC has no equivalent course, the transferred course will be awarded its original number of credit hours (based on a semester system). Transcripts are kept on file for one year. After one year, students requesting additional evaluation may be asked to submit new transcripts. Evaluations that were not applied toward a degree within two years from date of evaluation may be subject to a re-evaluation.

Transfer of Credit From SLCC to Other Institutions

SLCC is accredited by the Northwest Commission on Colleges and Universities (NWCCU) (11130 NE 33rd Place, Suite 120, Bellevue, WA 98004), an institutional accrediting body recognized by the Council for Higher Education Accreditation and/or the U.S. Department of Education.

SLCC credit from college level courses (numbered 1000 or above) is accepted by most colleges and universities in the United States. Utah’s public colleges and universities have established transfer of credit policies that outline how credit will transfer within the state system. SLCC courses numbered 1000 or above are accepted as general elective, general education or major credit by Utah’s public colleges and universities. Most private and out-of-state institutions also accept SLCC courses numbered 1000 and above; however, there may be exceptions. Students should check with the institution to which they plan to transfer to determine exactly how SLCC credit will be accepted and applied to degree programs.

SLCC offers the Associate of Science (AS) and the Associate of Arts (AA) degrees that provide the first two years of college for most baccalaureate degree programs. Students who earn an SLCC AS or AA degree will be considered as having satisfied all of the lower division general education requirements for a bachelor’s degree at Utah’s public colleges and universities. This policy does not apply to the Associate of Applied Science (AAS), or the Associate of Pre-Engineering (APE), because these degrees do not contain all of the general education requirements.

Students who complete all general education requirements, but not the entire AS or AA degree, will also be considered as having completed the lower division general education requirements for a bachelor’s degree by Utah’s public colleges and universities.

Students can begin lower division requirements for most baccalaureate majors at SLCC. SLCC offers the AS and AA degree in more than 40 different program areas. Many major courses have been “articulated” or equated to similar courses at the four-year institutions in Utah. Students should consult an advisor or the academic department to select appropriate courses that apply to their major program of study at the institution to which they plan to transfer.

Completion of a transfer degree does not guarantee automatic acceptance into any specific major at other colleges and universities; some four-year major programs are restricted and require special application as well as a competitive GPA. On-going planning is essential!

Most of the private institutions in Utah, including BYU, Columbia College of Missouri, Westminster College, Argosy University and University of Phoenix have similar policies regarding the transfer of SLCC credits. However, there are a few exceptions that should be reviewed with an SLCC Program Advisor or advisor at the receiving institution before enrolling in courses.

Transfer and Articulation Agreements

SLCC has established specific transfer and articulation agreements with the Utah System of Higher Education (USHE) institutions and a variety of other private, public, and out-of-state institutions.

These agreements outline how general education and major-related courses transfer from SLCC to these other institutions. For a full list of institutions with established articulation agreements with SLCC, see the Transfer Center website: www.slcc.edu/academicadvising/transfercenter/.

Transfer Tips

Start early to plan a transfer with these simple steps:

• Meet with an SLCC Academic Advisor
• Check out TransferUtah.org to view how courses transfer between USHE institutions
• For help declaring a program of student, resources are available on the academic advising website (www.slcc.edu/academicadvising) the Career Services website (www.slcc.edu/careerservices).
• Participate in career exploration activities offered on-campus such as the career fair or enroll in LE 1200 .
• Meet with the advising and academic departments at the institution in which you are planning to transfer.
• Attend transfer activities such as the transfer fair or the transfer tables where visiting colleges come to SLCC campuses.
• When transferring out of state get in touch with the colleges or universities to find out about their transfer of credit policies. Although SLCC’s college level credits will typically be accepted by most out-of-state institutions, there is no guarantee that they will meet specific general education or major requirements. Students are advised to keep the syllabus from each SLCC course for possible review of credit by an out-of-state school. Keep in mind completion of a transfer degree does not guarantee automatic acceptance into any specific major at other colleges and universities; some four-year major programs are restricted and require special application as well as a competitive GPA.
• All transfer resources and calendar can be found at www.slcc.edu/academicadvising/transfercenter.

Credit by Exam

Students may earn credit through the following examination programs: Challenge Examinations, Advanced Placement (AP), College Level Examination Program (CLEP) and International Baccalaureate (IB) Examination. Credit earned through these exams is not counted as in-residence credit.

Challenge Examinations

Students who feel that their experience or previous knowledge would enable them to successfully challenge (test out of) a course offered at SLCC may apply to take a challenge examination at Testing Services. Information about challenge tests is located on the Testing Services website http://www.slcc.edu/testing/.

Advanced Placement (AP) Examinations

Advanced Placement Exams are administered in the High School. High school students who achieve scores of 3, 4 or 5 on an AP examination may be awarded college credit for each examination completed, as shown online http://www.slcc.edu/transcriptevaluation/docs/advance-placement-guide18-19.pdf.

SLCC will recognize Advanced Placement with credit only for those freshman-level areas which apply to the graduation requirements of the specific major and the established general education requirements for graduation from the chosen program. Official results must be sent directly from College Board to Transfer Evaluation Office at SLCC. Please visit Advanced Placement Exam Credit for further information.

College Level Examination Program (CLEP)

CLEP is a national program of examination to evaluate and confirm the academic achievement of individuals who have reached a college level of education through either traditional or non-traditional means of study. SLCC awards credit only for the CLEP exams shown in CLEP EXAM CREDIT TABLE. Information about CLEP exams, including credit granted, is located on the Testing Services website www.slcc.edu/testing/.

Credit is not awarded if duplicated by previous course work. A non-refundable fee (per test) is required at or before the time of testing.

CLEP language exams are not accepted. Please be aware that CLEP results may take from four to six weeks to be returned and up to an additional two weeks to appear on a transcript.

The CLEP test is given by appointment only. You must register, pay and print your ticket for the exam at https://clep.collegeboard.org/ prior to making an appointment. For specific information regarding the CLEP test or to make an appointment, contact Testing Services at 801-957-4500.

International Baccalaureate (IB) Examination Credit

Students who achieved scores of 5, 6, or 7 on Higher Level International Baccalaureate (IB) Examinations may be awarded up to eight semester hours of credit in each Higher Level examination or 22 semester hours of credit for the completion of the International Baccalaureate Diploma. General education requirements will be cleared for completion of the IB Diploma except in the areas of Composition, American Institutions and Quantitative Literacy. These areas can be cleared with a Higher Level exam. For more information about IB credit, call 801-957-4738.

Testing and Placement Assessment

Testing Services provides an accessible option for students who need to complete Accuplacer placement testing. Additional services offered are GED, CLEP, and challenge testing as well as proctoring services for students earning credits from other schools. For more information, please visit the Testing Services website www.slcc.edu/testing.

The Accuplacer is an un-timed assessment, so students may take as much time as needed to complete the test. The Accuplacer is not graded on a pass/fail basis. Accuplacer test scores are used for class placements. English testing is limited to one retest per semester and scores have no expiration date. Math testing is limited to two retests per semester and scores are valid for one year. A fee is charged for each retest. Call 801-957-4500 for more information about taking the Accuplacer.

Students who have Accuplacer scores from another higher education institution may submit those scores to SLCC to use for placement if the scores are valid. Please check the Testing Services website for instructions and forms.

Students who have taken the ACT or SAT recently (within the last two years) should submit an official copy of their scores to an Enrollment Services office for evaluation.

Testing for Non-High School Graduates Applying for Admission

Applicants will only be admitted to SLCC credit programs if they have earned either a state-recognized high school diploma, a state-issued General Educational Development (GED) Certificate, or an associate degree or higher from a regionally accredited institution.

Applicants who have not earned one of these credentials may only be admitted to credit programs if the Accuplacer, ACT or SAT exams place the student into college-level coursework (ENGL 1010 or higher and MATH 1030 or higher). Exam scores must be less than one year old for English and less than one year old for math. If either or both of the scores are not valid (i.e., in score and recency), the student would need to complete Accuplacer testing. The scores needed to place into college-level coursework are as follows:

• Accuplacer: 75 + on the Reading section, and 60 + on the Elementary Algebra section.
• ACT: 18 + on the Reading section for English placement, and 19 + on the Math section.
• SAT: 480 + on the Critical Reading section, and a 470 + on the Math section.

If a student is a non-high school graduate and does not achieve a college-level Accuplacer placement into both English and math, the student may retest one time on whichever section was not passed. Any student not passing will be given choices for study prior to retesting (see 3rd section), the option to attend the SAT, or the option to talk further with an advisor. The student must wait the standard 72 hours required of all re-testers and pay the $15 retest fee. If the student still does not achieve the necessary placement after retesting, the student should be referred to the School of Applied Technology (SAT) for assistance in developing academic skills or preparing to take the GED.

Options for Students Not Placing at College Level

For those non-high school graduate students who test but do not place at college-level in both English and math, Testing Services will offer the following options.

• The students may retest one time. A $15.00 fee will be charged.
• The student will be given a list of websites which may help them prepare for a retest.
• The student may go to the School of Applied Technology and enroll in either an ABE program, or an academic program if they choose.
• The student may consider taking the GED. Information would be supplied to the student about the necessary procedure.
• The student may take the Diagnostic portion of the Accuplacer in order to determine in which areas they may have a weakness. This would also give the student access to MyFoundationsLab. The student will have 10 weeks of access to the program. The student would pay a $15 fee to take the test and access MyFoundationsLab.

English As-a-Second Language

Students for whom English is not their native or first language must satisfactorily complete English-as-a-Second Language classes or must prove they are proficient in English-as-a-Second-Language. English proficiency can be demonstrated by TOEFL exam (173 or above) or the SLCC Accuplacer/LOEP exam. All non-native English speakers need to take one of these exams to determine English proficiency. For more information on ESL (English-as-a-Second-Language) classes, call the ESL coordinator at the School of Applied Technology, South City Campus, at 801-957-3212.

Tuition and Fees

Important deadlines for undergraduate (UG) registration and payment of undergraduate (UG) tuition/fees will be available on MySLCC. Tuition and fees for the 2018-2019 academic year are as follows: http://www.slcc.edu/student/financial/tuition-fees.aspx

International students are charged an additional $40 administrative fee per term. Some courses will have a laboratory or special course fees attached. See current class schedule: http://www.slcc.edu/schedule

School of Applied Technology Costs and Fees

For Utah residents, the School of Applied Technology courses and programs are based on $2.02 per clock hour of instruction, which does not include student fees. Books and supplies are separate and are subject to change.

See a School of Applied Technology advisor for total program costs or the School of Applied Technology section of this catalog.

Non-Resident Fees

Non-residents of Utah are required to pay non-resident fees. Living in Utah merely to attend SLCC does not constitute resident classification. To qualify as a resident, a student must present objective evidence of intent to become a permanent resident of Utah and abandon residence elsewhere.

The Utah Legislature passed HB 144, November 2002, which amends the Tuition Waiver Policy. The revised policy exempts certain students from paying the non-resident portion of total tuition regardless of immigration status. To be eligible for exemption, the student must meet specified requirements including having attended a Utah High School for three years and having earned a diploma or equivalent in Utah.

At the time application for admission is made, students are classified as either resident or non-resident. Under certain circumstances, classifications non-resident may be appealed. An Application for Resident Classification and information outlining the rules and regulations that determine resident status are available online at www.slcc.edu/enrollmentservices.

Payment of Tuition and Fees

Tuition and student fees are established by the Utah State Board of Regents and are subject to change without notice. Twelve credit hours per semester constitute a full load for tuition purposes. Registration is complete only when tuition and fees are paid in full.

Tuition is Due at the Beginning of Each Semester

Tuition is dues at the beginning of each semester. Payment must be received by deadlines published on the current academic calendar at http://www.slcc.edu/academiccalendar to avoid the $50 Late Fee. Students may review their accounts at any time online at http://MySLCC.slcc.edu. Monthly billing statements are mailed, or may be sent electronically to students SLCC email address.

Tuition Payment Options

http://www.slcc.edu/cashiering/tuition-payment-options.aspx

Installment Plan

Students who need more time to pay their tuition in full should consider signing up for the Semester Tuition Installment Loan (STIL) which requires a non-refundable $30.00 application fee. After the application and first installment, additional installments are due by the 10th of the month. There are four installments for Spring Semester (January, February, March and April), three installments for Summer Semester (May, June, July), and four installments for Fall Semester (August, September, October, November). Apply online at http://MySLCC.slcc.edu

Sponsored Students

Students whose tuition and fees are to be paid by another organization or agency (other than Financial Aid awards) will have their vouchers processed by the Accounts Receivable Office. Vouchers may be faxed to 801-957-5747. Sponsored students are responsible for coordinating that their account is paid in full prior to the tuition due date. Verification can be made by going to MySLCC or visiting a cashier location. Late fees may be applied to accounts with unpaid tuition balances.

Financial Aid Payments

Classes are automatically held if students have been offered Financial Aid awards. Classes cannot be held for Financial Aid applicants who have not been offered an award. A pending Financial Aid award, does not remove a student’s obligation to pay tuition and fees by the published deadline. Financial Aid awards that are insufficient to cover tuition and fees may result in an unpaid balance on the student account. Late Fees may apply.

Dishonored Checks

Dishonored checks are paid at the Cashier Offices. Students are charged a minimum $20.00 fee per check for checks paid within 15 days. After 15 days, fees are increased. If tuition remains unpaid due to a dishonored check, a $50.00 Late Fee may be added to a student account in addition to other fees. A HOLD is placed on the student’s records, which can only be removed by the Student Loans and Receivables Department. The student will not be entitled: 1) to receive an official copy of grades, transcripts or diplomas; or 2) to pick up checks disbursed by SLCC–which may include but is not limited to tuition refunds and payroll checks-until the amount due has been paid to the College or otherwise satisfied. Collection of dishonored checks may involve legal prosecution and recovery of legal costs if necessary.

Checks will not be accepted from students who have not resolved dishonored checks on their accounts. Students who have settled past dishonored checks may have check privileges reinstated, unless they have three or more dishonored checks.

Collection Policy

SLCC pursues all financial obligations to the fullest extent of the law. This includes but is not limited to: HOLDS on registration, transcripts, grades, and graduation; liens against State of Utah tax refunds; referrals to collection agencies; and litigation. Any fee or financial obligation, if not paid when due, is subject to interest, collection and/or attorney fees.

Drops/Withdrawals

If a student decides not to remain enrolled in a class, it is the student’s responsibility to drop or withdraw from the class. Drops initiate a tuition refund. Withdraws result in tuition due and show on the academic transcript as a “W”. Failure to officially drop/withdraw may lead to enforcement of the college collection policy (see above.)

Students are required to pay for ALL classes that they do not officially drop.

If the student withdraws after the last published date to drop, the action is considered a ‘withdrawal’ and no adjustment of tuition will be made.

If the student drops a class on or before the last published date to drop, the action is considered a ‘drop’ and the student is entitled to an adjustment or refund of tuition:

1. When a student officially drops classes, adjustments are based on the drop date regardless of class attendance. Refunds/adjustments for students, who were awarded Financial Aid, will go to Title IV federal programs first (Pell, Stafford, Perkins, SEOG).
2. Application fees are non-refundable.
3. STIL fees are non-refundable.

Refunds

http://www.slcc.edu/cashiering/refunds.aspx

Refund/Adjustment schedule for classes that follow regular semester beginning and ending dates:

Adjustment schedule for classes with beginning or ending dates that do not correspond with regular semester beginning or ending dates:

School of Applied Technology Withdrawal/Refunds

For information on withdrawing and refunds for School of Applied Technology courses and programs, see the School of Applied Technology section of this catalog.

• SHOP CARDS ARE NON-REFUNDABLE •

Financial Aid and Scholarships

Financial aid information is available online at www.slcc.edu/financialaid and from Student Affairs at Taylorsville Redwood, South City, Jordan and Miller Campuses and the West Valley Center.

Please be aware that not all programs and/or classes offered at SLCC are eligible for financial aid. Please check on the Program website and/or with the Financial Aid Office to determine if your program is eligible.

All students are encouraged to apply for financial aid. Students should apply as early as possible for financial aid as the process can take several weeks to complete. The application process for financial aid can be started before applying for admission, but financial aid is only awarded to admitted students. Students must have earned a state-recognized high school diploma or a state-issued General Education Diploma (GED) to receive financial aid.

There are many sources of aid available to students including federal, state, institutional and private. Aid can be need-based or merit-based and is available in the form of grants, loans, jobs, scholarships and tuition waivers. Further information on the type of aid and the eligibility criteria is available online at www.slcc.edu/financialaid.

Applying for Financial Aid

1. Complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.ed.gov with school code 005220.
2. Complete the Student Information Form and submit it to the Financial Aid Office.
3. Submit further documentation, if verification is required by the Financial Aid Office. This may include Tax Transcripts from the IRS, W-2 forms or proof of untaxed income.
4. Complete the admissions process to become a matriculated student in an eligible program at SLCC. Entering students who need financial aid must be enrolled in an eligible program and all of the matriculation requirements must have been met.

Application Priority Dates

Once students have completed an application for financial aid, it may take up to six weeks to process applications and notify students. The Financial Aid Office has established the following priority dates for students entering each semester. (Applications for non-credit School of Applied Technology programs are accepted throughout the year.)

Determining Need

A student’s financial need is the difference between the cost of attendance at SLCC and the expected family contribution (EFC).

Level of need = Budget minus EFC & Resources

A number of federal, state and private sources of assistance are available to eligible students who demonstrate financial need. Some scholarships and waivers based on merit and achievement are also available.

In receiving financial aid, students and their families are expected to assume some responsibility for meeting the cost of education. The expected contribution from the student and family is determined by income, assets, number of dependents and other relevant information. Most financial assistance is awarded when costs of attending SLCC are greater than the ability to pay. To determine this, the College uses the guidelines established by the U.S. Department of Education.

Students may obtain information from the Financial Aid Office at the Taylorsville Redwood, South City, Miller, Jordan, or West Valley locations

What Happens After Application?

Once the FAFSA results are received in the Financial Aid Office, students will be contacted to provide any other information needed. When the student file is complete, it will be reviewed and processed by the Financial Aid Office.

If eligible, the student will be awarded and an email will be sent to the student’s SLCC email address to inform him/her of the amount of aid. If the student has indicated an interest in student loans on the FAFSA, a subsidized and/or unsubsidized Direct Loan may be offered. Students must also complete Loan Entrance Counseling. The student will be notified if a Master Promissory Note (MPN) needs to be signed. Aid is normally disbursed the week before classes begin. If tuition and fees have not been paid, the aid must be applied to the unpaid charges. If any funds remain after tuition/fees are paid, a check will be mailed to the student’s local address or the student may set up other refund delivery options through the Cashier’s Office.

For further information or assistance in filling out the FAFSA, contact the Financial Aid Office.

SLCC Promise Program

The SLCC Promise Program is available to full-time students who are Pell Grant eligible but the Pell Grant funds they are eligible for are not sufficient to cover their base tuition and fees. There is no separate application for this program. All full-time Pell eligible students will be considered for these funds. SLCC Promise funds will cover the difference between tuition and fees and the amount of the Pell Grant.

Students who receive SLCC Promise funds must meet all conditions outlined in the acceptance form (sent to the student with their financial aid award notification). Students who are attending a subsequent semester must meet with Academic Advising and file a Degree Plan prior to receiving SLCC Promise funds. In addition, any other types of aid the student receives, such as scholarships or tuition waivers, may affect the amount of their SLCC Promise funds.

Please contact the Office of Financial Aid & Scholarships if you have questions about this program.

Satisfactory Academic Progress

Students who receive federal or state financial aid funds are expected to maintain satisfactory academic progress (SAP). SAP includes a qualitative measure, as indicated by the cumulative GPA (CGPA), or competency achievement for clock hour programs, and a quantitative measure, determined by comparing attempted credits versus earned (or completed) credits within a maximum time frame, or determined by comparing scheduled hours to competency attainment in School of Applied Technology programs. Determination of SAP takes into account the full record of students’ attendance at SLCC, regardless of whether they received financial aid during previous periods of enrollment.

Under certain circumstances, students may qualify for financial aid when repeating courses. If a student is unable to pass a class (grade of D- or higher), financial aid may be available until the course has been passed. Once a course has been passed, students may retake the course one time for any reason (improve grade, review information, etc.) and may qualify for aid again. However, retaking courses may impact a student’s eligibility for financial aid based on the 150% limit (see paragraph below).

Students may be allowed 150% of the published number of credit hours or clock hours required for graduation completion in which to complete their program of study. For example, a student whose program requires 65 hours may have approximately 95 attempted credit hours to complete the program; or in the case of clock hour programs, a student whose program requires 600 hours may have 900 clock hours to complete the program.

Calculation of maximum allowed hours is based on attempted hours, defined as all hours for which a student has enrolled, including all transfer hours which are relevant to the current program of study. Classes which receive a grade of withdraw (W), incomplete (I), or extension (EX) are considered attempted hours, as are all repeat courses.

Based on student need, a maximum of 30 remedial credit hours may be added to the published required number of credit hours. Transfer hours not applicable to program graduation will be subtracted from the number of credit hours required for graduation, thus a maximum time hour limit would be reduced accordingly. For example, if a student has 25 transfer hours and the program of study requires 65 for graduation, the maximum time-frame is determined by deducting 25 hours from 65 and multiplying the remainder by 150%. This would equal a maximum time-frame of 60 hours. This rule does not apply to clock hour programs.

To ensure consistent progression toward graduation, students must satisfactorily complete a minimum of 70% of cumulative attempted credit hours or clock hours with cumulative GPA of 2.0 or better or an “MC” (Master of Competency) for each course completed in the clock hour program. Academic progress will be monitored each term; or, in the case of clock hour programs, at the 50% and 100% benchmark dates. Students who do not maintain a 70% completion rate with a minimum cumulative GPA of 2.0 will be on a “warning status” if they do not complete the first half of the program by the 50% date. Once the courses, which make up the first half of the program are completed, a calculation will take place to determine if the student can finish within 150% of the program hours. If the student cannot finish with that time frame, based on their schedule and hours left to complete, their financial aid will be terminated. If extenuating circumstances can be shown to have caused the student to fail to meet this academic standard, the student may appeal (as described below).

The penalty for failure to achieve SAP is termination of aid for at least one term, or until the student has achieved satisfactory completion of 70% of cumulative enrolled hours with a minimum cumulative GPA of 2.0. In clock hour programs, further aid will not be awarded until the student has completed an appeal and is approved by the Financial Aid appeals committee.

Academic renewal will not impact a student’s satisfactory progress. A copy of the complete satisfactory progress policy may be requested at the Financial Aid Office.

Financial Aid Appeal Process

Students may appeal to the Financial Aid Appeal Committee for an extension of maximum allowed credit or clock hours or for a waiver of satisfactory academic progress requirements based on documented mitigating circumstances. The appeal must be made in writing and must include supporting documents to substantiate the circumstances which brought about the appeal and which were beyond the control of the student. Students who disagree with the Appeal Committee’s decision may ask that the documentation and the Committee decision be reviewed by the Director of Financial Aid and/or the Assistant Vice President for Student Enrollment Services. A maximum of three appeals is allowed.

Conditions Under Which Financial Aid May Be Withdrawn

• Failure to meet satisfactory progress standards
• Failure to meet conditions of financial aid probation
• Misrepresentation or falsification of application materials for aid or for admission
• Official or unrecorded withdrawal from the College
• Violation of any institutional policy or regulation which could result in suspension or termination from the College
• For Stafford Loans, failure to complete a minimum of 6 hours with a grade of D- or higher.

Financial Aid Overpayment and Return of Title IV Funds Policy

Overpayment

An overpayment situation occurs when students receive a Pell Grant and drop classes after funds have been disbursed. For example, if a student receives a Pell Grant based on full-time enrollment and then drops to nine credits, an overpayment will be calculated. Any refund will be credited back to the Pell Grant and the student will be required to pay back any difference between a full-time Pell Grant and a 3/4-time Pell Grant. These funds must be repaid prior to receiving aid for subsequent terms at SLCC or any other institution.

Students attending the School of Applied Technology may have an overpayment if they were paid for a 25% interval, enrolled in classes, and do not attend classes.

Because clock hour programs are based on “seat time”, students attending the School of Applied Technology will owe an overpayment based on the difference between total hours for which they received funding and hours they actually attended.

Return of Title IV Funds

Return of Title IV funds occurs when a student receives federal funds and then officially drops, withdraws or ceases attendance without notifying the school. The amount of unearned Title IV aid must be figured. This is determined by multiplying the percentage of term, or payment period for clock hour programs not attended (based on calendar days including weekends and holidays) by the Title IV aid received. All types of Federal Aid–including loans–are used in this calculation. College work-study funds which have been earned will not be included. If a student attended more than 60% of the term, no return of funds will be required.

After the amount of Title IV aid to be returned is calculated, a determination of how much must be returned by the institution and how much must be returned by the student will be determined. Any funds returned by the institution are credited in the order of loans, (Unsubsidized Stafford, Subsidized Stafford, Perkins, PLUS) Pell Grant, FSEOG Grant and other Title IV aid. If the student has any loans (Perkins, Stafford, and PLUS) which have been used in the calculation, this obligation will be due and payable by the terms of the promissory note. Any grant funds to be returned by the student will be reduced by 50%. For example, if a calculation determines that a student’s grant obligation is $300, the repayment will be $150.

Any return of Title IV funds required by a student must be paid prior to receiving additional financial aid at SLCC or any other institution. Any funds returned by the institution on the student’s behalf must be repaid by the student to the College prior to receiving grades or attempting to register for subsequent terms. A complete and detailed explanation of this policy, along with examples, is available at the Financial Aid Office.

Scholarships

For detailed information about scholarships, visit our website www.slcc.edu/scholarships. Please note that you must apply for admission to SLCC prior to applying for scholarships.

Scholarship Application Cycles

• Fall Semester/Full-year Scholarships:
  • Incoming Freshmen: November 15– February 1
  • Continuing Students: November 15– March 1
• Spring Semester Scholarships:
  • September 15 – November 1
• Summer Term Scholarships:
  • March 2 – April 15

How to Apply

1. Visit our online scholarship application site.
2. Click “Sign in with Your School Account”.
3. Use your MySLCC username and password to sign in.
4. Complete and submit the General Application.
5. Complete any follow-up items listed on the Dashboard.
6. Check your BruinMail and visit the scholarship application site for updates on the status of your scholarships.

After Applying

Scholarship applications will be reviewed after each deadline. Late or incomplete applications will not be considered. Students will be notified via their BruinMail if they have been awarded. This process takes approximately 4-6 weeks. If awarded, scholarships will be applied to a student’s account approximately one week prior to classes starting for the semester as long as all enrollment and other requirements have been met.

Registration

Once you have completed the Admissions process, you may register for classes through MySLCC. The Registration tab allows you to Add or Drop classes, view any holds on your account, and check your registration status.

Enrollment Status

Eligibility for Federal Financial Aid is dependent on enrollment status.  Full-time equivalent (FTE) is equal to 15 credit hours per semester or 450 clock hours per semester.

Credit Hour Load in Excess of 18 Credit Hours

To register for 19 credits or more, permission must be obtained from the appropriate College Department of the student’s current program or from the Director of Academic Advising.

Adds

Classes may be added during the scheduled registration periods. Students hoping to add a class that is closed are encouraged to continue viewing seat availability through the MySLCC student portal.

Auditing Classes

Auditing a course allows a student to take a class without the benefit of a grade or credit for a course. A student who audits a course does so for the purposes of self-enrichment and academic exploration.

Tuition and fees will be assessed at the same rate for audited classes as those taken for credit.  Students are not required to attend class or take exams in audited courses. Audits appear as an AU on transcripts and don’t count toward your GPA. Financial aid and veterans’ benefits are not available for audited classes.

Students should declare intent to audit a course at the time of registration.

Waitlist

Beginning 2018 Fall, the waitlist is offered until midnight before the first day of the semester.  Once the semester begins, the waitlist is not an option.

Students registering for a closed class with a waitlist option will be offered the opportunity to be put on a Waitlist. Prerequisites must be met and class schedules must be free of time conflicts to be eligible for the Waitlist. Students on the Waitlist are not officially registered in the class. Waitlist status may be viewed on the mySLCC Student Portal.

When a registered student drops a seat in a closed class, the first students on the Waitlist will be notified through the SLCC BruinMail. (Caution: If the BruinMail is forwarded to another email account, the waitlist notification may be blocked by your carrier. It is therefore advised to not forward the SLCC BruinMail.) Once notified by email that a seat is available, the waitlisted student has 24 hours to register for the course. If registration is not finalized within the 24-hour period, the waitlisted student is dropped from the Waitlist, and the next waitlisted student is notified by email that a seat is available.  Students are offered an open seat based on their waitlist position.

Drops

Classes may be dropped until the published drop deadline. Students dropping classes by the published deadline will receive a refund or adjustment of tuition. No entry is made on the student’s transcript for classes dropped by the published deadline.

Withdrawals

Students may withdraw from classes within the first 60% of a term. See published deadlines in the Academic Calendar. Withdrawal from class will be shown as a ‘W’ on the transcript and will not be calculated in the grade point average. No tuition refund or adjustment will be made for withdrawals. Exceptions to the withdrawal policy may be made under extenuating circumstances. (Registration Appeal)

Registration Attempts

Registration attempts in the SLCC student computer system are limited to a manageable number during a semester. If students neglect to register within the allotted registration attempts during one semester, registration privileges will automatically be disabled for the semester. The use of developed technical programs, registration robot tools, and any other device is prohibited. Students caught using technical devices may be subject to disciplinary action.

Attendance on the First Day of Class

In order to maximize registration opportunities for all students, students are required to attend the first class meeting of any regularly scheduled class that meets once per week or at least the second class meeting of any regularly scheduled class that meets more than once per week. Students who are unable to attend the initial class meeting(s) must inform the instructor or department office, preferably in writing, that they intend to attend subsequent meetings and do not want to be dropped.

Students who fail to attend initial class meeting(s) and who fail to contact the instructor in advance of the absence may be dropped from the course at the discretion of the instructor.

Students are required to log into online classes within the first five days of the term. Class accessibility begins on the first day of each term. Students are expected to access online classes the first day. Students must log into online classes within the first five days of the term or may be dropped to make space for other students.

Administrative Drops for Non-Attendance

Students enrolled in classes of high demand or limited availability may be dropped for non-attendance at the Instructor’s discretion. Students who receive an Administrative Drop for Non-attendance will receive a tuition refund or adjustment of tuition. See Academic Calendar for specific calendar dates. Students are NOT automatically dropped for non-attendance.

Registration Appeal

A Registration Appeal may be an option if you have experienced extenuating circumstances that prevented you from completing a course or doing a drop/withdraw within the published deadline (see Academic Calendar). These circumstances may include but are not limited to: medical conditions, death, military or employment conflict.

Appeals for courses to be dropped with tuition refunds/adjustments must be initiated within one year of the semester the courses were taken. After one year, courses with E grades (failing) may only be considered for a withdrawal status; account adjustments and refunds will not be granted. Appeals will not be approved for courses older than five years or for undergraduate courses that are graded A through D- or SAT (School of Applied Technology) courses graded MC or NM.

To appeal, complete the Registration Appeal Form and include a personal written statement along with appropriate supportive documentation. Continuing students must also meet with an academic advisor to obtain a DegreeWorks Audit to attach to their appeal. Registration Appeals submitted without merit or supporting documentation will be denied. Further guidelines for submitting appeals are included on the Registration Appeal Form.

Registration Appeals will not be granted for academic concerns. If there are concerns within the class, students are to follow the process as outlined in the Code of Student Rights and Responsibilities.

Academic Renewal Policy

Students admitted to Salt Lake Community College may petition to have poor grades and credits discounted from the GPA calculation of previous coursework. To petition, the student must have an interruption in their education at Salt Lake Community College of at least five consecutive years and meet the policy requirements. The Academic Renewal Policy allows a returning student the opportunity to improve academic standing at Salt Lake Community College. For information on how to apply, see the Academic Renewal form at http://www.slcc.edu/registrar/policies.aspx.

Grades and Reports

Grading Policies

Students who complete courses will be awarded letter grades with quality points used in GPA computation for work undertaken at SLCC.

Performance is graded as follows:

*C- or lower is unacceptable in classes requiring a grade of C or better.
**All E grades are designated with the last date of attendance.

Not used in GPA computation are:

¹ Withdrawal from class after the third week of the semester or 20% of the term. Not calculated in GPA.

² Incomplete grades may be given by an instructor to students who cannot continue in class because of extenuating circumstances (such as serious illness, death in the family, or change of employment) with proper documentation. Students must be passing the course at the time of the Incomplete grade request. A substantial portion of a course (70%) must be completed before an Incomplete is given. Upon receiving an Incomplete grade, the student must work directly with the instructor to create a contract indicating required work and time limits for completing the course. The contract should specify (a) required work to be completed and/or tests to be taken, and (b) time allowed for requirements to be completed. Suggested time period is six months, however the time period may not exceed one year from the time the Incomplete grade was received. The student does not re-register for the class, but should work directly with the instructor to complete the contract. If the student fails to fulfill the contract by the determined completion date or within one year of when the Incomplete was received, the Incomplete grade will be changed to the grade of “E” (failing).

³ EX grades are allowed only in open-entry classes. In order to complete the course, the student must re-register for the class and pay applicable tuition and fees. All coursework for ‘EX’ grades must be completed within one year.

Attendance/Grading

Regular and prompt attendance is expected at all classes. Regular attendance and consistent study habits are necessary for success in college. Faculty members have the prerogative of lowering grades for excessive absence.

Repeat Courses

Students may repeat a course in which low grades are received, however they should be cautioned that repeating courses might affect federal financial aid, and the time it take to complete a program of study. Repeated courses are automatically processed on the student record and marked with an “E” (exclude) in the repeat column on the transcript.  Courses so marked are excluded from the GPA calculation, however all grades remain on the student transcript.  The highest grade received in the course will be marked with “I” (include) in the repeat column on the transcript and are calculated in the student’s cumulative GPA.  Only one repeated course for the same course may be included in the total credit hours earned toward graduation.

Students who repeated courses prior to 2002 will need to complete a Repeated Class Notification form which may be faxed to the Office of the Registrar and Academic Records at 801-957-4961.

School of Applied Technology Competency Grades

School of Applied Technology non-credit, competency-based clock hour courses are graded on mastery of competency leading to a Certificate of Completion, Certificate of Proficiency, or Certificate of Achievement.

 Grading system prior to July 1, 2010

Academic Standards

Students must maintain a cumulative GPA of 2.0 or higher to graduate from SLCC. Cumulative GPA is recalculated after final grades are posted at the end of each academic term (semester). If at any point in time a student’s cumulative GPA falls below 2.0, they will be required to participate in academic advising and planning activities as described below.

1. Good Academic Standing - A student with a cumulative GPA at or above 2.0 is in Good Academic Standing.
2. Academic Warning - A student whose cumulative GPA falls below 2.0 will initially be placed on Academic Warning. They will receive a written warning, and a registration hold will be placed on their account. They will not be able to register for additional classes until the hold is removed by an academic advisor after they participate in an advising session. Once their cumulative GPA is back above 2.0, they return to Good Academic Standing.
3. Academic Probation – Following the second consecutive term that a student’s cumulative GPA falls below 2.0, they will be placed on Academic Probation. They will receive a written notification, and a registration hold will be placed on their account. They will not be able to register for additional classes until they have completed an appeal process, which begins by meeting with an academic advisor. The advisor will work with the student to create and approve a plan for returning to Good Academic Standing, including a proposed class schedule and academic improvement plan. The student will also submit a statement indicating what they will change in order to ensure their academic success. Once a student’s plan has been approved by the appropriate academic advisor, the registration hold will be removed.
4. Continued Academic Probation – Students who continue to fall below a 2.0 cumulative GPA but are following their approved plans and earning a term GPA of 2.0 or higher remain on Continued Academic Probation until they return to Good Academic Standing. While on Continued Academic Probation, students must meet each semester with an academic advisor to review and adjust their plans. A registration hold will be placed on these students’ accounts each semester until they have met with the advisor.
5. Academic Suspension – Students on Academic Probation who fail to follow their approved plans and are not yet in Good Academic Standing will be placed on Academic Suspension. They will receive a written notification, and a registration hold will be placed on their accounts. Academic Suspension lasts at least one term and continues until the student meets with an academic advisor to create a new plan for returning to Good Academic Standing. Once this plan is approved by the Academic Success Committee, the student’s registration hold will be removed. The student will then return to Continued Academic Probation.

Students who are in danger of falling below a 2.0 cumulative GPA should set up an appointment with an advisor by calling 801-957-4978 or visiting the Academic Standards web page at https://www.slcc.edu/academicstandards/index.aspx. Academic standing does not appear on the official transcript.

Please note that students served by certain offices, including Veterans Services, International Student Services, and the Disability Resource Center may have additional resources and guidelines and should consult directly with staff in these offices.

Additional Requirements for Financial Aid

In addition to maintaining a cumulative GPA of 2.0, students receiving financial aid must also successfully complete at least 2/3 of the credits they attempt in order to maintain financial aid eligibility. The combination of these two things is referred to as “satisfactory academic progress” (SAP). All students who fail to make SAP (either because their GPA falls below 2.0 or because they fail or withdraw from more than 1/3 of their credits) will have their financial aid suspended immediately, and they must file a Satisfactory Academic Progress (SAP) Appeal with the Financial Aid Office and have the appeal approved to continue receiving financial aid

Graduation

Graduation Requirements

To be eligible for graduation from SLCC, students must:

• Complete all requirements for a certificate, diploma, or degree as outlined in the General Catalog. Graduation requirements will be determined using the catalog year in effect when you were most recently admitted to the College (please note that no student can graduate under the requirements of a catalog more than six years old). Please contact Academic Advising if you have questions about completion of program requirements.
• Submit all necessary requests for course substitutions and waivers (curriculum exceptions) via MySLCC and receive approval from the department or associate dean. Speak with an academic advisor if you need assistance with this process.
• Maintain an SLCC cumulative grade point average (GPA) of 2.00 or higher.
• Complete all incomplete (“I”) grades required by your program of study.
• Complete at least 25% of required credit hours at SLCC.
• Resolve all financial obligations to Salt Lake Community College. All transcripts and diplomas will be held until outstanding financial holds are cleared.
• Apply for graduation by the deadlines posted in the Academic Calendar. A separate application must be submitted for all standalone awards. Applications are good for 1 year.

For graduation information visit http://www.slcc.edu/graduation.

Diploma Name Change

Student’s name will be listed on the diploma as it is declared on the SLCC student record.  If a student would like to change their name, they must present official documentation such as an Official State Driver’s License or State ID, Marriage License, Court Order, or Social Security Card to the Office of the Registrar and Academic Records.

Changes and corrections can also be made by submitting a clear copy of the appropriate documentation in person, via fax or US Mail. The copies of some documents such as the Driver’s License and the Social Security Card will need to be enlarged when sending by fax in order to be transmitted clearly. Please include your SLCC Student ID Number and a brief explanation of the requested information change or correction. 

Office of the Registrar and Academic Records
Salt Lake Community College
PO Box 30808
Salt Lake City, UT  84130

Fax:  801-957-4961
Email: records@slcc.edu

School of Applied Technology Graduation Requirements

To be eligible for graduating from programs offered through the School of Applied Technology, students must successfully complete their program of study prior to the SLCC graduation date. Students meeting these criteria will be notified by mail.

General Education Certificate of Completion

The General Education Certificate of Completion is designed for students who plan to transfer to another institution without finishing an Associate of Arts (AA) or Associate of Science (AS) degree at Salt Lake Community College.  The AA and AS degrees already include all of the general education requirements in the General Education Certificate of Completion, so if you plan to finish your AA or AS degree at SLCC, we encourage you to finish your degree rather than applying for the General Education Certificate of Completion to avoid experiencing issues with your financial aid eligibility.  If you decided to continue your schooling at SLCC after you receive the General Education Certificate of Completion either because your plans have changed or you are pursuing an Associate of Applied Science (AAS) or Associate of Pre-Engineering (APE) degree, you will need to fill out and submit an admissions update to indicate your intended degree before receiving additional financial aid. 

Interstate Passport

The Interstate Passport enables successful transfer of a block of lower-level general education learning to other institutions participating in the Interstate Passport Network. Students who complete their Passport at Salt Lake Community College will not be required to repeat or take additional course work to meet lower-division general education requirements in the Passport’s nine areas when they transfer to any other Passport institution. Salt Lake Community College will begin transcripting the Interstate Passport following the Fall 2016 semester. Students with an interest in achieving the Passport should see our website at http://www.slcc.edu/gened/ and contact their Advisor.

Recognition for High Achievements

The College recognizes the high achievement of students by presenting an Academic Excellence Certificate with one of the following distinctions:

• President’s List - Students who complete 15 or more credit hours during a semester and achieve a GPA of 3.8 or higher.
• Dean’s List - Students who complete 15 or more credit hours during a semester and achieve GPA between 3.5 and 3.79.
• Pride in Academics - Recognizes underrepresented students who have completed thirty or more credit hours while maintaining a cumulative grade point average of 3.5 or higher.

Salt Lake Community College Posthumous Degree Policy

All Degrees, Certificates of Completion, and Diplomas awarded by Salt Lake Community College may be issued posthumously under the following conditions:

1. The deceased student has completed a minimum of 80% of program and credit-hour requirements for his/her major field of study.
2. The deceased student is in good academic standing and has earned a minimum grade-point average of 2.00 at Salt Lake Community College.
3. The deceased student must have been enrolled at the college within the past two years.

A deceased student not eligible for a posthumous Degree, Certificate of Completion, or Diploma, may be awarded a Certificate of Academic Achievement at the discretion of the College. Visit http://www.slcc.edu/registrar for further information.

Transcripts

The permanent record (transcript) of your academic achievement is maintained by the Office of the Registrar and Academic Records. The official transcript includes all courses taken at SLCC, grades received, GPA and degrees earned. It also displays the signature of the registrar, the SLCC seal and the date issued. Transcripts can only be issued if all outstanding financial obligations to SLCC have been met.  Salt Lake Community College does not issue unofficial transcripts; however, you can view your unofficial transcript online at no charge.

Transcript orders are requested through the National Student Clearinghouse, providing convenience and security. Transcripts requests can also be made in person for immediate pick up only at the Taylorsville Redwood, South City, Jordan, Miller, and Library Square campuses. All transcripts needing to be mailed must be ordered online:

• Log in to MySLCC with your username and password
• Select Academics & Records tab at the top
• Under Academic Records
• Select Display Academic Transcripts
• Select the Transcript Level and Type, and click Submit

For more information on how to order official transcripts: http://www.slcc.edu/student/transfer/transcripts.aspx

International Students

Salt Lake Community College (SLCC) welcomes 400 International Students from 60 countries. SLCC is authorized to issue the USCIS form I-20 for “F” and “M” student non-immigrant visa applicants. Future students complete an international application and meet all admission requirements to be accepted to the College and receive the USCIS form I-20.

Deadlines for International Admission

Students applying from Outside of the United States:

Students Transferring from Schools within the United States:

International Admission Requirements

Please visit www.slcc.edu/isa for up-to-date admissions requirements and information. Contact International Student Affairs directly with questions about the international application process via email at: international.affairs@slcc.edu or via phone at: 801-957-4528.

SLCC Veterans Services

Services are available for Veterans at the Taylorsville Redwood Veterans Center and at South City Campus. Support and assistance is provided to all Veterans, Service Members and dependents attending SLCC. If you are using Veterans Affairs (VA) educational benefits or are a self-pay student seeking to earn a degree or completing School of Applied Technology (SAT) technical training, we are here to support you to succeed.

The SLCC Veterans Centers located on both campuses offer comprehensive one-stop Veteran support services for College and Veterans Services. Other Veteran resources available in the center are: VetSuccess On Campus Counselor, VITAL Counselor (VA Health Care), Veterans Upward Bound, Veterans Accessibility Advisor, and Veterans Academic Advisor. We also have a representative from the State Dept. Veterans and Military Affairs office to take disability claims on campus and representatives for community universities to help prepare our students for transfer.

All veterans receive their  cap and gown free. 

Procedures and Policies for Using GI Educational Funding

Applying for and Verifying VA Educational Benefit Eligibility

To apply for and verify VA educational benefit eligibility, and to determine the rules required and set up an account to use your VA educational benefits, please visit one of our Veterans Centers, or review the welcome letter found under required forms at www.slcc.edu/veterans.

School Certifying Officials (SCOs) are College employees to assist all veterans and dependents in obtaining their VA educational benefits. The School Certifying Officials do not determine student eligibility or percentage for VA benefits, as VA employees at the Regional Processing Center in Muskogee, Oklahoma make all eligibility decisions. SCOs are required to report College enrollment data to the VA and monitor students’ progress.

AS, AA, and AAS degree programs at SLCC are deemed approved for the use of VA educational benefits. Many Certificate and Diploma programs are also approved. Any questions concerning program eligibility can be directed to a Veterans Center School Certifying Official at veterans@slcc.edu. Check www.slcc.edu/veterans for details.

Code of Student Rights and Responsibilities

The reputation of the College and the college community depends in large part upon the behavior and academic achievement of its students. Students enrolled at the College are expected to conduct themselves in a mature, dignified, and honorable manner. 

The Code of Student Rights and Responsibilities governs the behavior of our student body. The Code states the specific authority and responsibility of the College in maintaining social discipline, outlines the process for legitimate grievances and establishes the proper procedures to be followed to ensure “due process,” to protect accused students from unfair imposition of penalties and sanctions. The primary objective for the administration of discipline under the Code of Student Rights and Responsibilities is to foster ethically responsible students and protect the campus community.

The College has the responsibility and authority to establish procedures and regulations for orienting and assisting students and for controlling disruptions that would deter the College from furthering its mission.

Students Rights and Responsibilities

Salt Lake Community College recognizes its responsibility to support and uphold the basic freedoms and citizenship rights of all students within the context of the entire educational setting, including experiences both inside and outside the classroom.  All students have the following rights:

1. Rights in the Pursuit of Education
2. Right to Freedom from Discrimination: Diversity Statement
3. Right to Freedom from Harassment
4. Right to Access Records (FERPA)
5. Student Right to Know
6. Right to Freedom of Association, Expression, Advocacy, and Publication
7. Right to Accommodation for Individuals with Disabilities
8. Rights of Students in the Judicial Process
9. Rights of Students as College Employees

Just as students have rights, they also have responsibilities. Salt Lake Community College recognizes its responsibility to support and uphold the basic freedoms and citizenship rights of all students, and it expects students to be responsible for the following:

1. Uphold and follow all codes of conduct, including this Code, relevant codes and bulletins of respective schools, professional programs or professional societies, and all rules applicable to conduct in class environments, including distance education courses and programs and College-sponsored activities, including off-campus clinical, field, internships, athletics, in-service experiences, activities utilizing College technology or other College approved activities.
2. Obey all applicable College policies and procedures and all local, state, and federal laws.
3. Respect the learning environment which includes, but is not limited to attending class, completing class assignments, and coming to class prepared.
4. Plan a program of study appropriate to their educational goals. This may include selecting a major field of study, choosing an appropriate degree program within the discipline, planning class schedules, and meeting the requirements for the degree.
5. Use of College property and facilities in support of their education while being mindful of the rights of others to use College property and facilities.
6. Maintain and regularly monitor their College accounts including e-mail and student finance (bursar) accounts.
7. Uphold and maintain academic and professional honesty and integrity.
8. Be responsible for their behavior, and respect the rights and dignity of others both within and outside of the College community.
9. Be accountable for all applicable responsibilities, including those associated with academic programs. While this Code applies to all students, some academic programs have additional student responsibilities associated with it that may be based upon accreditation standards and professional standards, as well as compliance with federal and state laws. It is the responsibility of the student to inquire with their academic department regarding any additional responsibilities that may apply to them.

Code Availability

The Code of Student Rights and Responsibilities is available from the SLCC home page within the A-Z listings. You may also obtain a printed copy of the Code from the Dean of Students Office.

College Policies

Unscheduled College Closures

Information Hotline 801-957-INFO (957-4636) SLCC normally remains open, running on schedule even during inclement weather. However, in cases of unusually severe weather or other unanticipated conditions, it is possible the College schedule may change: one or more sites may be closed or may open late, classes may be canceled, staff offices may be closed or evening classes may be dismissed early. For information about any unscheduled College closure, check the College homepage or call the information hotline listed above. Information is posted to the homepage, and is available on the hotline as soon as any decisions affecting class status are made. The information is updated whenever conditions change.

Changes in Laws, Rules and Policies

1. Although every effort has been made to assure accuracy of information in this catalog, students and others should note that laws, rules and policies change periodically. Often, such changes alter the information contained in this publication. It is not possible in a publication of this size to include all rules, policies, and other information which pertain to students or Salt Lake Community College. The most current or complete information may be obtained from appropriate departments and divisions. Changes may be implemented without prior notice and without obligation and, unless specified otherwise, are effective when made. Nothing in this catalog shall be construed, operated as, or have the effect of an abridgment or a limitation of any rights, powers or privileges of the Utah State Board of Regents, SLCC’s Board of Trustees, or SLCC’s President. This catalog does not constitute a contract or the terms and conditions of a contract between students and the institution. The relationship of students to the institution is one governed by statute, rules, and policy adopted by the Utah Legislature, Board of Regents, Board of Trustees, the President and their duly authorized designees.
2. Advisors are available to assist students in planning academic programs. They are not authorized to change established policy. Students are solely responsible for assuring that their academic programs comply with College policy. Any variance with established policy must be confirmed by the respective authority.
3. SLCC has the right to terminate or modify programs and/ or program requirements, content and the sequence of program offerings from semester to semester for reasons it deems sufficient to warrant such action.
4. Course descriptions are based on reasonable projections of faculty, faculty availability, facilities, and curriculum considerations. They are subject to change based on changes in circumstances.
5. Accreditation, approvals, and certification of SLCC are based on the institution’s status at the time of publishing this catalog. They are subject to review and modification from time to time.
6. SLCC disclaims liability of any kind for injury or illness of students as a result of participation in activities connected with the College. Every reasonable effort is made to provide safe conditions for conducting all activities.

Student Email (BRUINMAIL) Policy

All Salt Lake Community College students are issued an email account (BruinMail, powered by Google Apps for Education) for use throughout students’ College career and beyond. Accordingly, email is considered an official channel for communication between the College and students. Email services are provided to students of Salt Lake Community College in support of the teaching, learning, and outreach mission of the College and the administrative functions to carry out that mission. Email may not be used for unlawful activities.

Policy

A College assigned student email account shall be the College’s official means of communication with all Salt Lake Community College students. The College reserves the right to send official communications to students by email with the full expectation that students receive and read emails in a timely fashion.

Assignment of Student Email

Official College email accounts, known as BruinMail accounts, are available for all registered and admitted students. Official College communications will be sent to students’ official College BruinMail address.

Students are expected to check their BruinMail account frequently and consistently to stay current with College-related communications. Students must ensure sufficient space in accounts to allow for email delivery. Students are required to recognize certain communications as time-critical. Students will not be held responsible for an interruption in the ability to access a message if system malfunctions or other system-related problems prevent timely delivery of, or access to, said message (e.g., power outages or email system viruses).

Course Related Use of Email

Faculty may assume a student’s official College email is a valid mechanism for communicating with a student. Faculty must exercise caution when including sensitive data, such as grades, in email messages. This policy will ensure all students may comply with course requirements communicated via email from course instructors.

Forwarding of Mail

Students who “forward” the BruinMail account to a private (unofficial) email address outside the official College network address do so at their own risk. The College is not responsible for any difficulties that may occur in the proper or timely transmission or access of email forwarded to any unofficial email address. Any such problems will not absolve students of the responsibility to know and comply with the content of official communications sent to official BruinMail email addresses.

Use of a private account requires students to keep the account active and available to receive messages. Some commercially available accounts, such as Hotmail, Gmail, Yahoo!mail, etc., may be automatically blocked if specified storage limit is exceeded or may be automatically closed without regular login activity. Students who choose to forward the SLCC email to a different account are responsible to ensure receipt of official College communications forwarded to the personal account. Salt Lake Community College is not responsible for lost or deleted email due to account closures or storage restrictions.

Student Right to Know

In accordance with the Student Right-To-Know and Campus Security Act (P.L. 101-542, amended by P.L. 102-26), Salt Lake Community College conducts an annual study of persistence and graduation rates of full-time freshman who have not previously attended college. Results of this yearly study and information regarding security issues are published online at www.slcc.edu/disclosures. A printed copy is available from Enrollment Services.

Student Privacy Rights

The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. These rights are:

THE RIGHT to inspect and review the student’s education records within 45 days of the day the College receives a request for access. Students should submit written requests identifying the record(s) they wish to inspect to the Registrar. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If records are not maintained by the Registrar, he/she shall advise the student of the correct official to whom the request should be addressed.

THE RIGHT to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of the right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to hearing.

THE RIGHT to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record to fulfill his or her professional responsibility. Upon request, the College may disclose education records without consent to officials of another school in which a student seeks or intends to enroll.

THE RIGHT to file a complaint with the U.S. Department of Education concerning alleged failures by SLCC to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C., 20202-4605

Personally identifiable information or records relating to a student will not be released to any individual, agency or organization without the written consent of the student as described in FERPA regulations, except Directory Information, which may be released upon request unless the student specifically withholds permission to do so.

Directory information includes:

Student’s name
Address
Telephone number
Date of birth
Major field of study
Dates of attendance
Enrollment status
Degrees and awards received
Most recent previous educational agency/institution
Participation in recognized activities/sports
Email address
Student photograph

To Withhold the Release of Directory Information

Students or alumni must complete a Request to Prevent Disclosure of Directory Information form to withhold release of directory information. The form is available at the Office of the Registrar and Academic Records webpage: http://www.slcc.edu/student/forms/index.aspx

Americans with Disabilities Act (ADA)

SLCC values inclusive learning environments and strives to make all aspects of the College accessible to our students. If you have a disability and believe you need accommodations to improve access to learning materials or the learning environment, please contact the Disability Resource Center: (phone) 801-957-4659; (email) drc@slcc.edu; (website) www.slcc.edu/drc.

Equal Opportunity/Affirmative Action

It is the policy of Salt Lake Community College to comply with all federal, state, and local authorities requiring nondiscrimination, including, but not limited to Title VI and VII of the Civil Rights Act of 1964, Executive Order No. 11246, 45 CFR Part 90, the Civil Rights Restoration Act of 1987, Title IX of the Education Amendments of 1972, The Americans with Disabilities Act of 1990 (ADA), the Age Discrimination Act of 1975, Genetic Information Nondiscrimination Act of 2008, and Utah’s Executive Order, issued December 13, 2006.

The College is fully committed to policies of equal employment and nondiscrimination and works to prevent any form of exclusion from participation in, denial of benefits of, or subject any individual to discrimination, harassment, or prejudicial treatment on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

Inquiries concerning the above, including the application of Title I, Title VI, Title VII, Title IX, or Section 504* may be referred to the SLCC Director of Equal Employment Opportunity at 801-957-4561.

*Definitions:

Title I - Americans With Disabilities Act
Title VI - Civil Rights Act
Title VII - Civil Rights Act
Title IX - Educational Amendments of Rehabilitation Act
Section 504 - A Section of the Age Discrimination in Employment Act

Crime Awareness and Campus Security Report

Safety and well-being of students, visitors and employees is a high priority at SLCC. The full support and cooperation of the entire college community is required to allow for the pursuit of knowledge in a safe and secure environment. The Crime Awareness and Campus Security Report issued to faculty, staff, and students is designed to comply with the Student Right-To-Know and Campus Security Act of 1990 (34 CFR 668.47) and amendments.

It is annually updated to provide current information to all students, employees, or any applicant for enrollment or employment at the College. This report includes information about campus law enforcement, reporting of criminal activity, crime awareness and prevention, and campus crime statistics.

To obtain copies, call the SLCC Public Safety Department at 801-957-4270 or visit www.slcc.edu/disclosures.